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The Nelson-Atkins Museum of Art
Kansas City, MO, United States
26 days ago
Seattle Arts & Lectures
Seattle, WA, United States
29 days ago
Seattle Arts & Lectures
Seattle, WA, United States
29 days ago
The Nelson-Atkins Museum of Art
Kansas City, Missouri, United States
26 days ago


The Nelson-Atkins Museum of Art invites all people to explore the art in its care, and through its vast collections, the depths and complexities of human experiences.

We strive to create a sense of belonging, where staff and volunteers can do meaningful work connecting people to art. We create an informed, invested group of staff and volunteers through shared values and open, direct and respectful communication. We embrace IDEAS (Inclusion, Diversity, Equity, Access and Sustainability) in every aspect of our ideals and aspirations, as we believe these values to be paramount to success. Each staff member and volunteer embodies the institution’s commitments and agrees to exhibit behaviors that align with them. We hold one another to these expectations so that, together, we may know, own, energize and sustain our culture and the institution for generations to come.
*The Nelson-Atkins Museum of Art complies with city, state and federal orders related to COVID-19 including vaccination requirements and mask mandates.  
Associate Registrar, Database Administration
Reporting to the Head, Registration, the Associate Registrar serves as the database administrator for the collections management system (TMS).  This position also oversees in-house movement of works and viewings, facilitate incoming loans for use in collection galleries; renew long-term loans (bi-annually), participates in collection inventory initiatives, in addition to managing exhibitions as assigned.
  1. TMS Collection Database: Determine and implement data entry standards and procedures for TMS; maintains the data entry user manual; train and support staff users; create and maintain user accounts and security configurations; serve as liaison with The Museum System representatives; work with Information Services on system updates (currently at 2016 R2); facilitate the export of TMS data to eMuseum for web collections searching; write and modify reports for users with Crystal Reports; import images taken in house by Media Services from Portfolio to TMS; conduct data entry checks to assure quality assurance; spearheads and participates in data cleaning efforts; explore untapped possibilities with TMS such as the Exhibition module; create reports of legal documents issued by registration; stay current on best practices regarding technology in general and TMS specifically.
  2. Collection Access: Manage requests to view works of art (Viewing Room schedule) and confirm that preparation and other parties are on track to facilitate approved request; process Art Movement Forms and update object locations in TMS daily. Pull object files for curators and assist with research projects and collection care initiatives.
  3. Exhibitions: Plan and implement registration aspects of exhibitions; coordinate incoming/outgoing shipping and packing/crating; gather budget estimates; secure loan agreements; plan installation schedules with core exhibition team; submit indemnity, immunity from seizure or permit applications as needed; create and maintains TMS records and paper files; oversee loading/unloading of trucks; complete condition reports; make hotel and transportation arrangements and secure per diem for couriers.
  4. Collection Statistics: Produce monthly, quarterly, and annual collection statistics for Finance, Development, and Executive departments. Accomplish monthly inventory spot-checks with colleagues.
  5. Administrative: Create and manage electronic (TMS) and paper files for all loans and exhibitions. Renew long-term loans (bi-annually).
  6. Other: Completes all other duties as assigned or requested for the general support of the organization.
The Nelson-Atkins Museum of Art is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications. 


  • Bachelor’s degree in art history, museum studies or related field.
  • Minimum three to five years TMS (preferably TMS management) and museum registration experience, preferably in an art museum.
  • Proficiency with Microsoft SQL and Crystal Reports.
  • Experience working with Microsoft servers, including and understanding of how to run basic updates, networking-problem analysis skills
Core Capabilities
  • Accountability & Empowerment: Acting and controlling one’s work and decision making in autonomous ways.
  • Attention to Detail: Achieves thoroughness and accuracy when accomplishing a task.
  • Collaboration: Willingly cooperates and works collaboratively toward solutions that benefit all involved and towards common goals.
  • Technical Expertise: Acquires and uses technical and professional knowledge, skills and judgement to accomplish results.
  • Inclusion & Valuing Diversity: Including and integrating all people and groups; respecting people from all backgrounds and cultures; understanding, accepting, and valuing differences between people.
  • Integrity: Demonstrating honesty and a consistent and uncompromising adherence to strong moral and ethical principles and values.
  • Change Management: Preparing, supporting, and helping individual staff members and team, in making organizational change.
  • Service Focus: Highly responsive and resourceful; strong propensity to provide excellent service and support internally and externally with a professional and approachable manner.
  • Communication Skills: Ability to interact professionally with all levels of internal staff and with external stakeholders. Strong interpersonal communication skills; diplomatic and collaborative work style.
Job Family
Collections Management/Registration
Salary Grade
Grade 5
Starting Salary Range: $45,400 - $51,120 per year
FLSA Classification
Working Conditions
Working conditions are typical of an office environment.  Proof of COVID-19 vaccination is required. 
Ability to handle (when appropriate) and to take digital images of works of art.
While performing the duties of this job, the Registrar is occasionally required to stand; walk; sit; use hands; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The Registrar must occasionally lift and/or move up to 30 pounds. 
Travel Expectations
10 – 20% of Travel Required. The Registrar may occasionally travel overnight with works of art to other museums (nationally and internationally).  International travel requires a current, un-expired US Passport

Job Information

  • Job ID: 59136581
  • Location:
    Kansas City, Missouri, United States
  • Position Title: Associate Registrar
  • Company Name: The Nelson-Atkins Museum of Art
  • Industry: Art/Photography,Other
  • Job Function: Other
  • Entry Level: Yes
  • Job Type: Full-Time
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 1-2 Years
  • Required Travel: 10-25%
  • Salary: $45,400.00 - $56,800.00 (Yearly Salary)
Non-Profit / Charity
Kansas City , MO , US

The Nelson-Atkins Museum of Art is dedicated to the enjoyment and understanding of the visual arts and the varied cultures they represent. At the core of the museum’s vision of the future is the goal of playing a central role in Kansas City life by catalyzing connections to neighbors; an ever-expanding range of visitors (over 500,000 per year); and community, civic and cultural partners in the city and the larger region. In short, the Nelson-Atkins is “where the power of art engages the spirit of the community.” Museum Co...

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